An apology is used to express one's regret or remorse for the harm and pain he or she has caused. A apologetic person can seek forgiveness but may also try to heal his or her own pain. It can also be an effective action toward reconciliation, whether it is in a personal or business relationship. A complete, meaningful and proper apology requires certain elements to convince the person one apologizes to that it is sincere.
An Apology Should Contain...- Accountability
- Acknowledgement
- Taking Responsibility
- Expressing Regrets
- Asking for Forgiveness
- Pledge, Promise
- Form of Restitution
Accountability
An apologetic person should present a detailed account of the situation for which it requires an apology. The specificity will convince the person that you are sincere and will increase the likelihood to be believed when you will tell the person that you are genuinely willing to take full responsibility for your actions. Failing to provide an accurate account of the events may also entirely invalidate your apology, for the simple reason that you should apologize for the same situation the person expects an apology for.
AcknowledgementAn apologetic person should acknowledge the damage or pain done by his or her actions. The specificity will convince the person that you fully understand the consequences of your actions and will also increase the likelihood to be believed when you will tell the person that you are genuinely willing to take full responsibility for your actions. Failing to provide an accurate acknowledgement may also convince the person that you are careless about the consequences of your actions and becomes a failure to validate the person's feelings.
Taking Responsibility
An apologetic person should provide a statement in which he or she takes full responsibility for his or her actions in the situation. Recognizing your role in the situation and taking responsibility for the consequences of your actions is an important step before apologizing. Offering excuses, explanations or any form of rationalization for your actions will appear as an attempt to diminish your role in the situation and avoid taking responsibility for your actions.
Expressing Regrets, Asking for Forgiveness, and a PromiseAn apologetic person should express his or her regrets or remorses at this point. The preamble has been laid out in a detailed manner and in such way that your regrets accompanied with an apology will be heard and, most likely, believed. Ask for forgiveness but don't force it and don't expect it. This is where you hand back the power to the person, in a great act of humility. A sincere promise that it won't happen again may also help to obtain forgiveness and eventually rebuild a relationship.
Form of Restitution
An apologetic person should offer a form of restitution, whenever possible, to repair the damages done. This is an opportunity to make it right and possibly remedy the situation. A detailed statement including the actions taken to correct the problem and expressing your commitment to avoid the same mistakes in the future will be highly regarded by the person you are apologizing to.
A Final Word...The lack of sincerity at any point may defeat and completely invalidate your efforts to apologize. Be clear, accurate and do not bring unrelated matter in your apology. There is no point to apologize when an apologetic person only seeks to gain from the apology. An apology is being at the mercy of another and recognizing that you are a fallible person, which is one of the reasons why people take too long to apologize (or never do).
Take time to reflect upon what you did wrong but don't let a situation unresolved for months because it may well have degraded to a point that it is impossible to fix, especially in the situations where the harm is extreme. Never assume a problematic situation is minor. Give time for the person to think about your apology but don't expect a response and don't push for one.
all this for a better world...